Help Center › Accounting

Voucher register

See every accounting voucher in one list, filter by type and date, view the entries, copy a voucher or delete one you entered by hand.

The Voucher Register lists the accounting entries behind your business. It shows the vouchers you typed in (journal, receipt, payment) and the entries the app posted for you from sales, purchases, credit notes and debit notes.

Before you start

Vouchers appear here after you save them. See Receipt, payment and journal vouchers.

Find a voucher

Open Registers > Voucher Register.
Click a type button to show only that type: All, Journal, Receipt, Payment, Sales, Purchase, Credit Note or Debit Note. Each button shows how many vouchers it has.
To change the dates, click the Filters button (the funnel icon) and set From and To. The dates start at your current financial year. Click Reset to FY to go back.
Type in Search voucher no, narration... to narrow the list further.
The cards at the top show Total Debit, Total Credit and the number of Vouchers in the list.

The list shows the latest 200 vouchers for the chosen type and dates. If you cannot find an older voucher, choose a shorter date range.

View a voucher

Click the row, or click the eye button in Actions.
A window shows each ledger with its debit or credit, the narration and the totals.
A voucher created by a bank statement import shows a From bank import #... tag. Click it to open bank reconciliation.

Copy a voucher

This works for journal, receipt and payment vouchers.

Click the copy button (Duplicate (Alt+2 style)) on the row.
The voucher screen opens with the same ledgers, amounts and narration. The date is today and the number is blank.
Change what you need and save.

Delete a voucher

Only vouchers you entered by hand (journal, receipt, payment, contra) have a delete button.

Click the red delete button (Delete voucher) on the row.
Read the message. Its debits and credits stop affecting every ledger and report. The voucher number is not used again.
Click Delete to confirm, or Cancel to keep it.

This cannot be undone from this screen.

Edit a voucher

There is no edit button on this screen. Open the Ledger report for one of the voucher's ledgers and click the voucher's row. Journal, receipt and payment vouchers open on the voucher screen for editing.

Common problems

... was posted automatically by ... and cannot be deleted here — this entry belongs to a document, such as a sales invoice, purchase bill or stock journal. Cancel or delete that document instead. Its entry goes with it.
A voucher is missing — check the type button and the dates in Filters. Only the latest 200 vouchers are shown for a range.
No vouchers found — nothing matches the type, dates or search. Clear the search or click All.

More in Accounting

Record a receipt, payment or journal voucherRecord money received, money paid and journal adjustments, including TDS deducted by a customer, on one screen.Enter ledger opening balancesEnter the balance each ledger had on the first day of a financial year, such as bank, cash, capital, loans, debtors and creditors.Fixed assets and depreciationKeep a register of machines, vehicles, computers and other fixed assets, run depreciation, and record the sale or disposal of an asset.