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View, print and share an invoice
Open a saved sales invoice to check it, print 1 to 3 copies, save it as a PDF, send it on WhatsApp, edit it or duplicate it.
The invoice view shows a saved sales invoice as it was posted. From here you print it, share it and start any changes.
Before you start
- The invoice must be saved first. See Create a sales invoice.
- Your logo, signature, bank details and print background colour come from Business Profile.
Open an invoice
- Open Registers > Sales Register.
- Click the invoice number, or the eye icon on its row.
You can also click View with the invoice number just after you save a new invoice.
What the page shows
- The invoice number, date, mode (Item Invoice or Accounting / Service) and whether prices are tax inclusive.
- Place of Supply, with intra-state or inter-state.
- Bill To and Ship To details of the customer.
- The line items, the HSN/SAC summary and the totals with the Grand Total.
- Payment details and your business details.
Print the invoice
- Next to COPIES, choose 1, 2 or 3.
- Click Print. A print window opens with the invoice and the print dialog.
- Pick your printer and print.
| Copies | What prints |
|---|---|
| 1 | One invoice with no copy label |
| 2 | ORIGINAL FOR RECIPIENT and DUPLICATE FOR TRANSPORTER |
| 3 | ORIGINAL FOR RECIPIENT, DUPLICATE FOR TRANSPORTER and TRIPLICATE FOR SUPPLIER |
The number of copies is remembered on this computer for your next invoice.
Save as PDF
- Click PDF. The same print window opens.
- In the print dialog, change the printer to Save as PDF (or Microsoft Print to PDF).
- Click Save and choose where to keep the file.
The text in this PDF can be selected and searched.
Send on WhatsApp
- Click WhatsApp. The button shows Sharing… while the PDF is made.
- On a phone, the share screen opens. Pick WhatsApp and the customer. The invoice PDF and a short message are attached.
- On a computer, the PDF downloads and WhatsApp opens with the message, addressed to the customer's phone number. Attach the downloaded PDF in the chat and send it.
The message lists the items, the taxable value, GST and the total. If the customer has no phone number saved, choose the contact yourself in WhatsApp.
Edit or duplicate
- Click Edit to change the invoice. See Edit an invoice.
- Click Duplicate, or press Alt+2 (or Alt+D), to start a new invoice with the same customer and items. It gets today's date and a new number.
Both buttons are hidden on a cancelled invoice.
e-Invoice and e-Way Bill
When GST is on, a card shows the e-INVOICE and e-WAY BILL status of this invoice, with buttons to generate or manage them. See e-invoice and e-way bill.
Common problems
- Nothing happens when I click Print or PDF — your browser blocked the pop-up window. Allow pop-ups for Arthlekha and click again.
- Allow pop-ups, then choose 'Save as PDF' (or 'Microsoft Print to PDF') in the print dialog to get a copyable PDF. — the PDF window was blocked. Allow pop-ups, then click PDF again.
- Logo or signature missing on the print — add them in Business Profile.
- Wrong customer address on the print — fix the customer in Customers, or change Ship To by editing the invoice.
Related
More in Sales
Create a sales invoiceMake a sales invoice for goods: pick the customer and items, add discount, GST and charges, then save, edit or duplicate it.Bill a service (Accounting / Service invoice)Bill fees, labour, rent or other services against an income ledger, with the right SAC and GST, without touching stock.Sales RegisterFind, filter and export your sales invoices, and view, edit, duplicate, print or cancel any of them.Make a counter sale (POS)Bill a walk-in customer in a few seconds with the keyboard, take cash, see the change and print a small receipt.Proforma invoice (quotation)Make a proforma invoice or quotation for a customer, print it, and later convert it into a real sales invoice.Create a credit note (sales return)Record goods returned by a customer, or a price reduction after the sale, with a credit note that reduces the sale and the customer's balance.Make a delivery challanSend goods without an invoice under Rule 55, move stock between your own godowns, print the challan, and convert it to a sales invoice later.