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Delete transactions in bulk
Remove many invoices, notes, challans, vouchers, stock journals or opening balances at once, for example after a wrong import.
Use this screen to clean up many entries at once, for example after a wrong import or a test month. Only the business owner sees this screen.
Before you start
- Download a backup first. See Backup and restore.
- Deleted entries disappear from registers, reports and ledgers, but stay in the Audit log.
- Invoice and voucher numbers of deleted entries are blocked for ever. They are never given out again, so numbering stays sequential and unique for GST.
- Masters (customers, suppliers, products, ledgers) are never deleted here.
- Deleting a sale, purchase, note, challan or stock journal also removes its stock movement and its accounting entry.
- Opening balances are removed completely, not just hidden.
- To cancel a single invoice, use its own register instead. See Sales register.
Find the entries
- Open Administration > Delete Transactions.
- In Filter, enter a From and To date if you want a date range.
- Untick the types you do not want. The types are Sales Invoices, Purchase Invoices, Credit Notes, Debit Notes, Delivery Challans, Journal / Receipt / Payment, Stock Journals and Opening Balances.
- Click Apply filter. The chips on the right show how many entries of each type were found.
The list shows up to 500 of the latest entries of each type. Narrow the dates if you have more.
Delete selected entries
- Tick the entries to delete. Click anywhere on a row to tick it. The tick box in the heading ticks every row.
- Click Delete Selected (N).
- Read the confirmation and click OK.
- A message shows how many were deleted, and how many were skipped because they were already gone.
Delete everything that matches the filter
- Set at least one filter: a date or an unticked type. The button stays grey with no filter.
- Click Delete All Filtered (N).
- In Confirm Bulk Delete, type your company name exactly as shown in the grey box.
- Click Confirm Delete.
Fields
| Field | What it shows |
|---|---|
| Doc No | The invoice, note, challan or voucher number. |
| Party / Account | The customer, supplier or ledger. |
| Note | Extra detail, such as the voucher type, stock journal type, or DR/CR for an opening balance. |
Common problems
- Confirmation name doesn't match. Type the company name exactly as shown. — copy the name from the grey box, with the same spaces.
- Could not load tenant name for confirmation. Reload the page. — reload the page and try again.
- Refused: bulk-all requires at least one filter (date range or type). — set a date or untick a type first.
- No transactions match the filter. — widen the dates or tick more types.
- The accounting entry of an invoice is not listed under Journal / Receipt / Payment — that type shows only vouchers you entered yourself. An invoice's accounting entry is deleted together with the invoice.
Related
More in Data & Tools
Users and permissionsGive your staff their own login, reset a forgotten password, switch a user off, and choose exactly which screens each staff member may use.Import data from Vyapar, myBillBook or ExcelBring customers, suppliers, items with opening stock, ledgers, invoices, expenses and bank entries into Arthlekha from an Excel or CSV file.Import from Tally and Tally SyncBring your Tally groups, ledgers, parties and stock items into Arthlekha from a Tally XML file, or link Arthlekha to Tally on the Tally computer.Back up and restore your dataDownload a backup file of your customers, suppliers, items and invoices, save a copy to the cloud, and understand what a restore does.Check the audit logSee who added, changed or deleted records in your books, and when, from the audit log.