TDS register and challans

See every TDS and TCS entry, prepare the monthly challan, and record the ITNS-281 challan so entries show as deposited.

Every time you deduct TDS on a purchase, collect TCS on a sale, or a customer deducts TDS from your payment, the app makes a TDS/TCS entry. The register lists these entries. The challan screen helps you pay the tax and mark the entries as deposited. You must mark entries as deposited before they can go into a quarterly return.

Before you start

• Switch on TDS or TCS in Set up TDS and TCS.
• Entries come from your documents: TDS on a purchase bill, TCS on a sales invoice, and TDS deducted by a customer on a receipt in vouchers.
• Pay the tax to the government first (ITNS-281 challan). Keep the challan details ready: challan number (CIN), date, 7-digit BSR code and 5-digit challan serial.

See the register

1. Open TDS & TCS > Register.
2. In View, choose Payable — we deposit (ITNS-281) to see TCS you collected on sales and TDS you deducted on purchases. You must pay these.
3. Or choose Receivable — claim in ITR (26AS) to see TDS your customers deducted from you. You claim this in your income-tax return.
4. Or choose All entries to see both.
5. Narrow the list with Type, FY and Quarter.
6. Read the cards at the top: ENTRIES, TOTAL TAX, TDS, TCS, and PENDING DEPOSIT (or CLAIMABLE (26AS) for receivables).
7. Click CSV to download the list.

The Nature column says where each entry came from: TCS collected (sales), TDS deducted (purchase) or TDS on us (receipt). The Status column shows Deposited or Pending. Point at Deposited to see the challan number and date.

Prepare the monthly challan

Use this to pay one month's tax in one challan.

1. Open TDS & TCS > Challans & Payment.
2. Choose the FY and Type (TDS + TCS, TDS or TCS).
3. Look at Monthly payment due. Each row is one month and one type, with Deductions, Amount to deposit and Due by. A red overdue tag means the due date has passed.
4. Pay that amount to the government by ITNS-281.
5. Click Prepare challan on the row.
6. Check Deposit amount ₹. It is filled with the month's total. Change it if you paid a different amount.
7. Enter Challan No / CIN, Challan Date, BSR Code (7) and Serial (5).
8. Choose the Minor Head. Use 200 for tax you pay yourself. Use 400 only for a demand raised by the department.
9. Click Record challan.

The month leaves Monthly payment due. The challan appears in the Challan Register, and its entries now show Deposited in the register.

Use the balance of an earlier challan

If a challan was for more than the entries booked to it, it has a balance.

1. Click Prepare challan on a month.
2. In Challan, choose Book against an existing challan (use balance). This choice appears only when some challan of that type still has a balance.
3. In Pick challan (with balance), choose the challan.
4. Click Book.

Mark entries deposited from the register

You can also pick entries one by one.

1. Open TDS & TCS > Register with View set to Payable — we deposit (ITNS-281).
2. Tick the pending rows. Deposited rows cannot be ticked.
3. Click Record ITNS-281 Challan. The button shows how many rows and how much tax you picked.
4. Enter Challan No / CIN, Challan Date, BSR Code (7-digit), Challan Serial (5-digit) and Minor Head.
5. Click Record.

Record a challan with no entries

1. On Challans & Payment, click Record challan.
2. Choose Type, enter Deposit amount ₹ and the challan details.
3. Click Record challan. You can book entries against its balance later.

Check or undo a challan

1. In Challan Register, see Deposited, Consumed and Balance for each challan.
2. Click the arrow at the start of a row to see the entries booked to it.
3. To undo a challan, click the delete icon on its row and confirm. The challan is removed, and its entries become Pending again.

Fields

Common problems

• Enter the challan number (CIN / BSR+serial). — the challan number is empty in the register's challan box.
• Pick a challan to book against. — you chose an existing challan but did not pick one.
• Select entries or enter a challan deposit amount. — on Record challan, enter Deposit amount ₹.
• Challan date is required. — enter Challan Date.
• An entry has the wrong amount or rate — fix the purchase bill, sales invoice or receipt it came from. The register follows the document. After you edit a document, check its entry again here. If it shows Pending, book it to the challan again.

Related

• Set up TDS and TCS
• TDS returns and certificates
• Receipt, payment and journal vouchers

More in TDS / TCS